Ensure your contact information is correct
Principle 4 of GDPR states that the information you are holding about individuals must be relevant, accurate and up to date.
The Data Collection Form is designed to enable individuals to ensure that the personal information held about them is correct and also advises Managing Trustees how those individuals wish to be contacted by allowing them to indicate their contact preferences.
An individual may receive, and need to complete, more than 1 of these forms if their details are held by more than one person. For example, if someone is a member of the church council and also attends short mat bowls group they will need to submit two Data Collection Forms. It may be worth suggesting that people complete and save the form digitally to allow them to easily send a copy each time with minimal effort.